EDUC995 Dissertation First-Time Registration Request

To request first time registration for EDUC995 Dissertation, please read the information below prior to submitting the form:

 

Continuous registration requirement:

Penn GSE doctoral students (Ed.D. and Ph.D.) must register for EDUC995 Dissertation after they finish all required coursework. Doctoral students must be registered for EDUC995 until they graduate. Registration is not required during the summer; however, students who plan to use University facilities, take comprehensive or preliminary examinations, hold dissertation hearings, or graduate during the summer must register and pay summer tuition. Note that Ph.D. students are charged the Ed.D. rate in the summer (Please refer to GSE’s tuition and fees page).

 

Registration for EDUC995 typically rolls over from term to term, but in unusual situations, this may not occur. It is the student’s responsibility to confirm registration each term. Any doctoral student who fails to ensure they are registered each term for EDUC995 will be withdrawn from candidacy for the degree. Students on dissertation status who withdraw or fail to maintain continuous registration will be charged tuition for past semesters if they seek to re-register, to a maximum of six semesters.

 

Courseload:

EDUC995 Dissertation is a stand-alone course, meaning that students may not register for any other additional courses. The one exception is that students may audit one course per term with written approval from the instructor and the student’s advisor. Regular tuition and fees will be charged for audited courses. These approvals must be sent to gse-sro@gse.upenn.edu 

 

Dissertation status definition:

Registration for EDUC995 does not mean that a student is on dissertation status. Dissertation status signifies that doctoral students have completed all coursework for the doctoral degree, taken the preliminary exam, and successfully defended the proposal at a hearing. After completion of coursework, but prior to the oral proposal hearing, students are registered for EDUC995-001. Once a student has completed their oral proposal hearing, the last three digits of EDUC995 will be updated to reflect the student’s dissertation chair (e.g. EDUC995-123).

 

Leave of absence:

Prior to dissertation status, doctoral students may apply for a leave of absence. Once a student has reached dissertation status, a leave of absence cannot be granted except for family leave, military leave, or medical leave that is approved. Students on dissertation status who withdraw or fail to maintain continuous registration will be charged tuition for past semesters if they seek to re-register, to a maximum of six semesters.

 

Enrollment status:

Please be aware that prior to registration for EDUC995, your enrollment status is based on the number of CUs registered for in a term. For the purpose of federal loan eligibility and in-school deferment eligibility, students must be registered at least half-time in any term, including summer. Half-time= 2 CUs or more. Full-time = 3 CUs or more, part-time= less than 3 CUs.

 

For both PhD and EdD students, EDUC995 registration designates the student as an active full-time student for university purposes, and as half-time for the purpose of federal loan eligibility and in-school deferment eligibility.
 

Gym access:

  • Ph.D. students registered for EDUC995 are automatically billed the university general fee, and therefore will have uninterrupted access to the gym
  • Ed.D. students are not automatically billed the university general fee; access will be interrupted unless the student elects to pay the university general fee, or purchases a Campus Recreation membership plan

Health Insurance:

Students registered for EDUC995 must carry comprehensive health insurance as a condition of student enrollment at the University of Pennsylvania. If you have your own insurance coverage, you may waive enrollment in the Penn Insurance Plan.
 

Time limits:

  • Ed.D. degree = 12 years
  • Ph.D. degree = 10 years
 

Please complete the required fields below:

 
Degree:*

Please select one (review your transcript in Penn InTouch if you are unsure):*

A note on Incompletes:
All incomplete coursework must be turned in by the deadline for registration to take the doctoral preliminary examination (also known as doctoral candidacy). If a student subsequently receives a grade of Incomplete in a course taken in the semester preceding the semester in which the preliminary examination is taken, all outstanding work for the course must be submitted to the instructor within the first week of the semester in which the exam is to be taken. Any grade of Incomplete appearing on the transcript at the time the examination is taken will become a Permanent Incomplete. To change a grade after it becomes a Permanent Incomplete is at the discretion of the faculty member with approval from the school.

Approval process upon student’s submission of form:

This form will be forwarded to your program manager for approval. Once the program manager approves, the Student Records Office will register you for EDUC995001. Once students have registered for EDUC 995, GSE automatically re-registers them each fall and spring semester in the same section. It is the student’s responsibility to check that they have been registered.